What must be included in a volunteer's personnel record regarding reporting abuse?

• A. A signed and dated statement by the volunteer indicating the volunteer must immediately report any suspected abuse, neglect, or exploitation to the Texas Abuse and Neglect Hotline and the agency's administrator or administrator's designee.
• B. An unsigned note from the supervisor stating that abuse should be reported if convenient
• C. A general job description with no reporting requirement
• D. A letter of recommendation from a previous employer

Answer: (A)

Volunteers must formally acknowledge their mandatory reporting duties in the personnel file. In Texas, they are required to immediately report any suspected abuse, neglect, or exploitation to the Texas Abuse and Neglect Hotline and to the agency administrator or designee. Having a signed and dated statement from the volunteer confirms that they have read, understood, and committed to this obligation, and it creates a documented record that supports accountability and regulatory compliance. An unsigned supervisor note wouldn’t prove the volunteer’s own acknowledgment, a general job description without a reporting requirement wouldn’t establish that duty, and a letter of recommendation from a previous employer is unrelated to the reporting policy.